15 Ways to Say “No” Professionally and Politely

Do you ever struggle to say no at work, especially when caught off-guard?

For non-native English speakers, declining requests politely and confidently can be particularly nerve-wracking.

Whether it’s in a meeting or over email, you may find yourself unsure of how to say no without feeling rude or unprofessional.

To help make this process easier, it’s important to have a few go-to phrases ready.

These expressions will give you the confidence to politely decline in a way that’s clear, professional, and respectful—whether in conversation, emails, or texts.

Here’s a list of phrases to practice, so you’re prepared the next time you need to say no at work:

• I wish I could, but I’m swamped today.

• Sorry, but I’m slammed, and I can’t right now.

• I’m not taking on any new projects at the moment.

• Thanks for thinking of me, but I can’t.

• No thanks. I’m really busy.

• Unfortunately, now is not a good time.

• Sorry, but not this time.

• Sounds tempting, but I’ll have to pass.

• I’ve got too much on my plate right now.

• I wish I could make it work, but now is not a good time.

• If only I could, but I don’t have enough time to add something else to my plate.

• I’d love to, but I can’t.

• I’m not taking on anything else right now.

• Under different circumstances, I’d love to, but right now, I can’t.

• It sounds like a great opportunity, but I’ll have to pass.

Remember, it’s not just about the words you choose. Pay attention to your intonation and body language to ensure you’re communicating your message effectively. Being polite while staying firm is key to maintaining professionalism.

Keep Learning

Loved these tips? Don’t stop now—see how many of these 43 business English expressions you know. Click here to dive in!

Also, download your free audio training of the three must-know leadership communication skills for non-native speakers here.